Village
of Hebron
Council
Minutes
August
11, 2010
CALL TO
ORDER
Council
President Scott Walters convened the meeting at 7:30 PM.
PLEDGE OF
ALLEGIANCE / MOMENT OF SILENCE
Council
President Walters asked everyone to stand and recite the pledge of allegiance
and to remain standing to pause for a moment of silence to remember those who
serve our country.
ROLL CALL
Those
responding to the roll call were: Councilmember Jim Friend, Councilmember
Alayna Morris, Councilmember Bob Gilbert, Council President Scott Walters, Councilmember
Pam DeVaul and Councilmember Annelle Porter.
Police
Chief James Dean, Fire Chief Randy Weekly, Administrative Assistant Linda
Nicodemus and Fiscal Officer Jessica Ethell were also present.
APPROVAL OF
MINUTES
The
minutes of the July 28, 2010 regularly scheduled council meeting were presented
for approval. Councilmember Gilbert made
a motion to dispense of the reading of the minutes and approve them. The motion
was seconded by Councilmember DeVaul. A roll call vote was taken with all
Councilmembers present voting in favor. The minutes of the July 28, 2010
regularly scheduled council meeting were approved.
VISITOR’S
COMMENTS
Jerry
Turner, from Bird & Bull, discussed the paving project in the absence of
Administrator Mike McFarland. Mr. Turner
will meet with Shelly, the contractor and handle the paving project. This project will probably begin in late
September. Councilmember Gilbert asked
if there is a plan for the school when the paving is done on Hamilton, since
the buses use that road. Mr. Turner
stated that the project will take twelve hours for the milling and twelve hours
for the paving. The details will be
worked out prior to the project. In
addition, Mr. Turner brought the bid books and stated that Mr. Kirk will be at
the Village office tomorrow to sign.
DEPARTMENT
HEAD REPORTS
Fire
Chief Randy Weekly noted that the monthly report was distributed for July. There is no word yet from Union Township on
the Fire Contract. The USDA grant
process update is that financial papers and legal papers are being worked
on. The application deadline is October
1, 2010 with an estimated project cost of $950,000. The grant possibility is 15%, or $125,000 to
$130,000 toward the project.
Police
Chief James Dean noted that the Police monthly report was passed out and he has
nothing additional. Councilmember Friend
asked if the Main St. light will be turned back on before school begins on
August 25th. This is a Public
Works request and Administrative Assistant Linda Nicodemus will check with the
appropriate person to get the light back on before school begins.
LEGISLATION
Resolution
No. 10-05,
A Resolution, “To Change The Name Of Municipal Drive To Fitch Brothers Way,”
was presented for the first reading.
COUNCIL ACTION
ITEMS
In
Administrator Mike McFarland’s absence and no word from the department heads,
there was discussion about the need for a committee meeting on Monday August
16, 2010. Administrative Assistant Linda
Nicodemus stated that all issues from the last committee meeting have been
addressed with the exception of the additional portable restroom facilities for
the festival. Solicitor Untied is
checking into the proper use of public funds and the portable restroom
facilities. Councilmember DeVaul asked
Administrative Assistant Linda Nicodemus about the Big O issue with picking up
trash. Ms. Nicodemus mentioned that Big
O needed the trash pulled out due to a prior flooding issue and Big O can now
pick up trash at the people’s house. Councilmember
Gilbert made a motion to cancel the combined committee meeting for Monday,
August 16th. The motion was seconded by Councilmember Morris. A roll
call vote was taken with all Councilmembers present voting in favor. The combined
committee meeting for Monday, August 16, 2010 is cancelled.
ADMINISTATOR’S
REPORT
In
the absence of Village Administrator Mike McFarland, Administrative Assistant
Linda Nicodemus gave a report. Ms.
Nicodemus stated that she is working on the purchase of the Disc Golf
equipment. There is a Disc Golf Course
at Cherry Valley Lodge that can be evaluated in an attempt to figure out how
and where to put the Disc Golf course at Evans Park. Rookie, Kenny Nauer, has a couple of minor
issues with the High Street paving job and is working with ODOT to
resolve. The Village received a quote
for over $4000 to replace the air conditioning unit and Ms. Nicodemus received
a quote for $1800 to replace only the compressor. Ms. Nicodemus also had a gentleman from
Complete Air Systems look at the unit and he actually replaced some valves for
$78 and stated that should last 6 months to a year. This fix could allow enough time to budget a
repair next year. There were 39 people
here for the blood drive with 29 giving blood.
Softball is extending into fall for a softball league. The football team has requested to use the PA
system each weekend and this was approved by Administrator Mike McFarland. Council President Walters will show the team
how to work the PA system. Cleaning bids
are due by 10AM on Monday. The
specifications ask for a thorough cleaning once a week during normal business
hours and the Village has received 2 bids so far. The building will be rekeyed on August 31.
MAYOR’S
REPORT
In
the absence of Mayor Mason, there is nothing to report.
REVIEW OF
EXPENSES
It
was noted that the expenditure list had been distributed to Council and that
all items on the list had been paid.
Fiscal Officer Jessica Ethell gave an update on the UAN software
conversion. There will be a lot of data
entry due to recording all vendors, employees and withholdings into UAN. This does take some time and Fiscal Officer
Jessica Ethell has been working overtime and will need to continue to work
overtime acknowledging that the new software will be worth the extra
effort. The UAN travelling clerk has
advised that the best solution is to transfer all data at the end of
August. The goal is to be using the UAN
software in September.
MEETING/EVENT
SCHEDULE
Council
President Walters reviewed the meeting schedule as follows:
ADJOURNMENT
Councilmember
Gilbert made a motion to adjourn the meeting at 8:00 PM.
_____________________________
Clifford
L. Mason, Mayor
Attest:
_______________________________
Jessica
Ethell, Fiscal Officer
