Village
of Hebron
Council
Minutes
June
23, 2010
CALL TO
ORDER
Mayor
Clifford L. Mason convened the meeting at 7:30 PM.
PLEDGE OF
ALLEGIANCE / MOMENT OF SILENCE
Mayor
Mason asked everyone to stand and recite the pledge of allegiance and to remain
standing to pause for a moment of silence to remember those who serve our
country.
ROLL CALL
Those
responding to the roll call were: Councilmember Jim Friend, Councilmember
Alayna Morris, Councilmember Bob Gilbert, Mayor Clifford L. Mason, Council
President Scott Walters, Councilmember Pam DeVaul and Councilmember Annelle
Porter.
Police
Chief James Dean, Lieutenant Larry Brooks, Administrator Michael McFarland, Solicitor
Wes Untied and Fiscal Officer Jessica Ethell were also present.
APPROVAL OF
MINUTES
The
minutes of the June 9, 2010 regularly scheduled council meeting were presented
for approval. Councilmember Porter requested
an addition to the minutes to state that the recognition of the Softball team
would note that each team member and coach was presented with a ceremonial key
to the Village. Councilmember Gilbert made
a motion to dispense of the reading of the minutes and approve them with the
change noted by Councilmember Porter. The motion was seconded by Councilmember Porter.
A roll call vote was taken with all Councilmembers present voting in favor. The
minutes of the June 9, 2010 regularly scheduled council meeting were approved with
the noted correction.
VISITOR’S
COMMENTS
There
were no visitors who commented.
LEGISLATION
Resolution
No. 10-03,
A Resolution Authorizing Participation In The Auditor of State Uniform
Accounting Network And Declaring An Emergency,” was presented for the first
reading. Councilmember Gilbert made a motion to suspend the readings of
Resolution No. 10-03. The motion was
seconded by Councilmember Porter. A roll
call vote was taken with all of the Councilmembers present voting in
favor. Councilmember DeVaul then made a
motion to adopt Resolution No. 10-03.
The motion was seconded by Councilmember Porter. A roll call was taken with all Councilmembers
present voting in favor. Resolution No.
10-03 was adopted.
COUNCIL
ACTION ITEMS
There
were no items to discuss as council action items.
ADMINISTATOR’S
REPORT
Village
Administrator Mike McFarland requested Council’s permission to spend $4382 for
the installation of a glass partition on the receptionist’s desk. There is a concern about security and a health
issue related to interacting with the public.
There is a low bid from Project Architecture (local contractor) to
install tempered glass, metal and door.
The door could be locked. Council
President Walters made a motion for the Fiscal
Officer
to release $4382 in funds to Project Architecture for the installation of a
glass front and a door at the receptionist’s desk. The motion was seconded by Councilmember Friend. Councilmember Porter asked if there would be
any changes to the configuration of the office space and Administrator
McFarland replied that there would be no changes. A roll call vote was taken with all of the
Councilmembers present voting in favor.
Hebron
has consolidated records in the prior public works building. The building has no
working furnace and moisture is beginning to impact the older records. Administrator McFarland states that there is
apparently a law that requires the records to be maintained in a controlled
environment and requests that the furnace be replaced. Councilmember Porter made a motion to replace
the furnace and air conditioning unit where the records are being stored at a
cost of not more than $5000. The motion
was seconded by Councilmember Gilbert. A
roll call vote was taken with all of the Councilmembers present voting in
favor. Councilmember Porter suggested
that Administrator McFarland explore the possibility of a security system and
lighting at the building. Administrator
McFarland agreed to take the necessary action to provide a reasonably priced
security system for the records storage facility.
Administrator
McFarland stated that the Village needs to remain active with LCATS. Hebron has been approved through this agency for
the 2014 fiscal year to construct walkways and special lighting on North and
South High St. This is a $1 million
project. Councilmember Morris asked for
an update on the CDBG sidewalk grant.
The grant money will be available in the spring of 2011 and is approved
for $16,000 to update the sidewalks downtown.
Administrator
McFarland discussed the need for a pedestrian walkway crossing on Main St. Previously, ODOT asked to remove the traffic
light on 8th St., however if the light is removed then children and disabled
people would need to travel downtown to safely cross the street.
MAYOR’S
REPORT
Councilmember
DeVaul noted that The Hebron Business Association is exploring costs for
replacing the HBA sign that was destroyed due to an auto accident. The Hebron Business Association has pressed
charges and an individual went to court.
It is not yet determined if any restitution monies will be forthcoming.
Council
President Walters discussed the festival and there are some critical
issues. One issue is money and there is
a need for donations. Mr. Walters wants the Village to pay for some additional
portable restroom facilities for the festival at Canal Park. The festival is in September so council
decided this will be discussed at a committee meeting. Also, there is a need for volunteers the day
before the festival and the festival day if anyone would like to help.
Solicitor
Untied stated that Mayor Mason signed offers for the properties on High St. and
the Realtor will present the offer tomorrow asking for a July 7 response date.
Mayor
Mason spoke to Mr. Slater about the 2010 Fire and EMS Service Contract last
Wednesday and Mr. Slater stated that Union Township is not pleased with the
contract, particularly with the administrative fee. Mayor Mason proposes to council that Hebron
splits the administrative fee in half and share the cost. Mr. Slater stated that the 2nd
quarter invoice will be paid to the Village.
REVIEW OF
EXPENSES
Councilmember
Porter asked if the $2000 bill from Carrot Top is for the flags hanging on the
streets. Administrator McFarland stated
they are not the flags for the street, but these are the flags that hang on the
flag poles at the Municipal Offices, the Cemetery, the Park and the Water
Reclamation Plant.
MEETING/EVENT
SCHEDULE
Mayor
Mason reviewed the meeting schedule as follows:
ADJOURNMENT
Councilmember
Morris made a motion to adjourn the meeting at 8:24 PM.
_____________________________
Clifford
L. Mason, Mayor
Attest:
_______________________________
Jessica
Ethell, Fiscal Officer
